Calendars, Meetings and Schedules

Meeting Requests

• Schedule a meeting
• Set up a recurring meeting
• Open another person's Calendar to check their availability
• Make changes to a meeting request that you have sent
• Scheduling Resources
• Showing your available (free/busy) time (pdf)

Manage Responses from Meeting Attendees

• Prevent meeting request replies
• Automatically process requests and responses
• Manage group schedules in Outlook

Participate as a Meeting Attendee

• Respond to a meeting request
• Cancel a meeting if you are an attendee
• Find all meeting requests
• Automatically keep meeting requests in the Inbox after responding
• Automatically process meeting requests
• Allow a delegate to see private appointment

Make Counterproposals for Meeting Times

• Make or accept counterproposals for meeting times
• Prohibit counterproposals for meeting times
• View all counterproposals for a meeting time

Set Reminders for Meetings

• Set or remove a reminder
• Create a recurring calendar reminder
• Create reminders as far in advance as you want
• Turn reminders and reminder sounds on or off

Appointments, Meetings and Events

• About appointments, meetings, and events
• Calendar Do’s and Dont's
• Add Holidays to your Calendar
• Create a Personal Appointment
• Automatically Create Private Appointments
• Create an All-Day Event
• Change an Appointment
• Cancel a Meeting
• iCalendar and vCalendar Formats
• Make a Calendar Item Private
• Change an All-Day Event into an Appointment

Coloring Your Calendar

• Change your Calendar Background Color
• Create Custom Labels
• Change Task Colors
• Color Label Meetings and Appointments
• Remove a Label

Sharing Busy/Free Information

• Set your Busy/Free Status in a Meeting or Appointment
• Check Busy/Free times of others
• Open a Shared Calendar
• Share my Calendar